1) Present – Peter Sanderson, Robin Adderly, Judi Popplewell,
James Nicholls, Michelle Depledge.
Apologies from Gary Sibson.
2) Minutes of last meeting – Accepted as a true record by all.
3) Matters arising – None.
4) Correspondence – Basic day to day enquiries and queries only.
5) Chairmans report – Gary absent.
6) Treasurers report – Michelle explained that the new website was up and running successfully after costing £350.00, notified committee of £160.00 cost for 15 new keys, requested the go ahead to purchase 4 of the recommended wildlife cameras to deter break ins and corresponding SD cards, Whilst the cameras are at a cost of £95.00 each they were being purchased from Amazon which would give us some protection should they be faulty and need to be returned. Notified committee that the new deposit scheme Gary had implemented was working well with no new plot holders quibbling its payment. Notified those present that no rents were outstanding.
7) Membership report – All plots rented bar one ¼ plot that a plot holder had just handed back.
8) Web/Admin report – Judi has been updating the NOAA socials regularly and website has a link on it for applying for the waiting list, HDAF link has been successfully added and Judi requested that we regularly search for the website to promote its listing position
9) HDAF – James is asking for volunteers to help set up and run stalls for HDAF show on the 17th of August and has suggested that NOAA run a stall at the show possibly selling donated plants. He mentioned the encouragement of plot holders to enter the novices’ classes with all information about this being available on the HDAF website. Informed committee that all trophies are to be handed back to HDAF by the 20th of June which ties in with engraver finishing with them on the same day. James asked for plot holders to help with our entry for the show under this year’s theme of Mellow Yellow, Judi volunteered to do this on behalf of NOAA.
10) Site Maintenance – Gary absent.
11) A.O.B – Recent break ins discussed, cameras to be installed in the hope that we may be able to identify any intruders and pass the information to the police.
Judi mentioned our local PCSO is happy to come to site to mark any tools that plot holders would like and that it would be good to make this a social event with hot drinks and a possible plant swap to run at the same time. James mentioned council giving away free water butts, Liz Bailey from the council is the contact and this is to be investigated. Condition of some of the sheds on site are needing repairs but an email encouraging this had been put out aa day or two before the meeting. The sourcing of a new manure supply was discussed as a plot holder had mentioned they have access to some, and Michelle is to contact them to discuss. A summer BBQ was mentioned and details of any organising of this will be discussed further at a later date.